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The Observer Actions are a way to track any number of metrics on your ServiceNow instance. These metrics are then packed into messages and sent through MBS to access through your Observer portal. 


Available Actions 


Tracking Tasks 

Action

Description

Purpose

Interval

Active Requests with Closed Items

Will poll the request table for those which have requested items which are no longer active.

Keep track of requests which are no longer valid/necessary.

Hourly

Caller is deactivated on incidents

Will poll the incident table for active records whose caller is no longer active

To track the count of incidents where the caller is no longer valid

Hourly

Approval on Closed Tasks

Will poll the Approval table for approval requests on an inactive task

Keep track of approvals which were not completed in time or properly.

Hourly

Approver is deactivated

Will poll the Approval table for approval requests on where the assigned approver is inactive

Keep track of approvals which were not assigned properly.

Hourly

Open Tasks with Assigned to Deactivated

Will poll the Task table for those which are assigned to an inactive user

To track when tasks are improperly assigned. Can also be easily modified to track the count of unassigned tasks.

Hourly


Users and Access

Action

Description

Purpose

Interval

Local User Accounts

Will poll the User table (sys_user) for a count of local users, by keying off the “source” column.

Track the growth of local users on an instance.

Daily

External User Accounts

Will poll the User table (sys_user) for a count of external users, by keying off the “source” column.

Track the growth of external users on an instance.

Daily

Inactive Users

Will poll the User table (sys_user) for a count of user's who have not logged in the last 60 days

Track user access/retention on an instance.

Daily

Aggregate Active User Roles

Will aggregate the data for the count of user's who have been granted each role (sys_user_has_role)

To track how much access has been granted to certain areas of the instance.

Daily

Application Access Count

Will aggregate the data for the count of user's who have accessed certain applications, per application. Done through polling the app usage table (ua_app_usage)

To track the traffic of each application

On Interval


Activity and Response Metrics

Action

Description

Purpose

Interval

Import Set Queue

Over the last 60 seconds how many import sets (sys_import_set) are in each state (processed/loading/loaded)

Track how “backed up” the instance is in processing its import sets.

On Interval

Import Set Run Queue

Over the last 60 seconds track the counts of all the states of the current Import Set Runs (sys_import_set_runs)

Track the current processing of the Import Sets.

On Interval

Customer Updates

Over the last 60 seconds how many customer updates were made (those which are tracked in sys_update_xml)

Track how much work is being performed on the instance.

On Interval

Email Queue

Over the last 60 seconds track how many emails (sys_email) are in each state are in the instance.

Track how many emails you are generating compared to how quickly you are sending them out.

On Interval

Observe Nodes

Track the computing/sql metrics of each node (as well as averaged) on the instance

Track the CPU usage, response metrics, SQL response metrics, available semaphores, worker threads, etc. Type “stats.do” in the filter navigator for an example.

On Interval


Other

Action

Description

Purpose

Run on Login Failed

Ran when the event “login.failure” is fired

Track login failures on an instance as well as the common users which see this.

Daily Health Check

Ran nightly to capture a common set of data.

You can read more about the metrics here.


Procedure


To make changes to the Observer actions, follow these steps:

Navigate to Perspectium Observer Properties

Log into your ServiceNow instance and navigate to Perspectium Observer Actions.

 Select Observer action

Click the name of the Observer action you want to modify.

Enable or disable the action 

Actions will only execute if their active flag is set to true. You may de-activate the metrics which you do not care about without impacting any of the other metrics.

(info) NOTE: Start All Jobs will re-active the scheduled jobs responsible for processing these actions, but it will NOT re-activate any of your de-activated actions. The same logic applies for the Stop All Jobs.



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