A bulk share is a job that sends out bulk records from your ServiceNow instance as a pre-filtered range of data, all at once. The data is shared to a subscriber, which can be another instance of ServiceNow, the DataSync Agent, or any number of the other applications that Perspectium can integrate with.
Bulk shares can contain certain conditions and can also be scheduled to run in a specific order, at specific times. Bulk shares can share multiple tables through ServiceNow's table hierarchy, run through advanced filters and scripts, share out related/auxiliary records, and more.
To access bulk shares, go to Perspectium > Perspectium Core > Shares. Then, click Bulk Share.
Create and configure a bulk share
Creating and configuring a bulk share begins with completing a new record form where you'll indicate various actions and behaviors that you want the bulk share to take on.
Prerequisites
Instructions
- In your ServiceNow instance, go to Perspectium > Perspectium Core > Shares (using the left-side filter navigator).
- Select Bulk Share.
- Select Create New Bulk Share.
- Enter a name of your new bulk share in the Name field.
- In the Table dropdown, find and select the table which includes the data that you want to bul share out of your ServiceNow instance.
Use the Encryption Method dropdown to select a method to encrypt the data.
Cipher options include:Encryption Method
Dynamic shared data will...
TripleDES be encrypted with Triple DES. AES128 be encrypted with AES-128.
AES256 be encrypted with AES-256.
NOTE: To ensure AES-256 encryption for your data, you will need to create an encryption and decryption key with at least 32 characters in the PSP Properties module.Base64 Encode Only have Base64 encoding only. Unencrypted not be encrypted.
- Click the Search icon next to the Target queue field and in the Queues popup, select the shared queue that you want to bulk share your record data to.
- (Optional!) There are various additional settings that can further customize and enhance your bulk share, such as limiting the number of records shared, sharing table records only (and not child records), and more. Explore all of these optional features here.
- Once all settings have been configured, click Save.
- To run the bulk share immediately, go back to your new record and click Execute Now. Alternatively, you can choose to run the bulk share at a specific time or set intervals by creating a scheduled bulk share.
To bulk share tables that are in a scoped application, you may need to alter the table's Application Access. Scoped applications may restrict access to their tables in which case you will need to alter a scoped application table for bulk sharing.
Create a scheduled bulk share
Schedule one or more bulk shares to run at a time you choose, whether its one time, on a regular basis, or at a custom timeframe. Here are the options for scheduled bulk shares:
- Daily
- Weekly
- Monthly
- Once at a specified time
- Periodically at a specified time (custom)
- On demand (immediately)
Creating a scheduled bulk share is done by adding a bulk configuration as a child record to be run under a specific schedule. In other words, this is a setting that you add to an existing bulk share. This should not be used in conjunction with dynamic shares to avoid any redundancy in data sharing.
Here's how to setup scheduled bulk shares in ServiceNow:
- Log into ServiceNow and navigate to
To access scheduled bulk shares, go to Perspectium > Perspectium Core > Shares > Scheduled Bulk Share.