By default, dynamic shares and bulk shares will share all fields available in a table. However, there are times when you want to control the number of fields being shared from your ServiceNow table. By creating a form view, you can limit the fields that will be dynamic/bulk shared to only those that appear on the form view that you have personalized. For more information on creating form views, see personalize a form.

Form views are not the same as database views.  Database views can be selected from the Table dropdown where you select a table when creating a dynamic or bulk share.

Prerequisites


(warning) First, you will need to create a dynamic share or create a bulk share.

Share fields in a specific form view only

To set up your dynamic/bulk share to share only the fields present in a specific form view, follow these steps:


Access your dynamic share or bulk share

Log into your sharing (source) ServiceNow instance and navigate to Perspectium > Replicator > Dynamic Share or Bulk Share. Then, click into the dynamic share or bulk share that you want to create a view name for.

Type a view name

Scroll down to the Additional Settings tab. Then, type your form view name in the View name field (e.g., Type ess for the Self-Service form view).

Click Update

Near the bottom left-hand corner of the form (just above Related Links), click Update to save the changes to your dynamic share or bulk share.